One secure home for every client and staff document. Store files, control who sees them, and get automated alerts before documents and credentials expire, so nothing slips through the cracks.
Trusted by Healthcare Agencies
From client records to staff credentials, everyone who needs a document can find it, and only the right people can.
Keep every required document on file and prove it instantly when auditors ask.
Track staff licenses, certifications, and trainings with alerts before they expire.
See document and credential status across every client and employee at a glance.
Upload and pull up client documents from anywhere, without digging through email.
Scattered files and expired credentials put your compliance, and your funding, at risk. Here's the fix.
From upload to audit-ready report, everything lives in one secure system.
Add client and employee documents and attach them to the right person. Files are encrypted the moment they're uploaded.
Tag each document by type and add an expiration date for licenses, certifications, authorizations, and consents.
The system watches every date and flags documents and credentials expiring soon, so renewals happen before they lapse.
Produce reports on what's on file, what's missing, and what's expiring, filtered by client, staff member, or document type.
Everything you need to store, secure, and stay on top of every client and employee document.
Keep care plans, assessments, consents, and authorizations attached to each client and ready when you need them.
Store licenses, certifications, background checks, and trainings for every employee in one secure record.
See exactly what's expiring soon and get notified before anything lapses, for both clients and staff.
Control who can view, upload, or download each type of document with granular, role-based permissions.
Every upload, view, and download is logged with a timestamp and user, so you always know who did what.
Files are encrypted in transit and at rest, with secure uploads from desktop or mobile, no email attachments needed.
Document storage built to meet HIPAA requirements and protect every client and employee record.
Full HIPAA compliance with encrypted storage, access controls, and audit logging for all PHI.
We sign a BAA with every customer, so your compliance obligations are covered in writing.
Bank-level encryption for all documents in transit and at rest.
Complete logging of every document action with timestamps and user identification.
Control who sees which documents with granular permissions for each user role.
Reliable cloud infrastructure with redundancy and automatic backups of your documents.
Manage care plans, documentation, and compliance for all your clients.
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Learn moreYes. All documents are stored in HIPAA-compliant infrastructure with 256-bit encryption in transit and at rest, role-based access controls, and complete audit logging of every action taken on a file.
Yes. We sign a Business Associate Agreement with every customer who stores protected health information, so your HIPAA obligations are covered in writing before you upload a single document.
Absolutely. You can store client records like care plans, assessments, and consents alongside employee documents like licenses, certifications, background checks, and trainings, each attached to the right person and organized by document type.
When you add a document, you can set an expiration date. The system continuously watches those dates and surfaces a report of everything expiring soon, plus automated alerts, so you can renew client authorizations and staff credentials before they lapse.
Access is controlled by role-based permissions. You decide which roles can view, upload, or download each type of document, and every action is recorded in an audit trail with the user and timestamp.
Yes. Documents are encrypted in transit and at rest with 256-bit encryption and stored on reliable cloud infrastructure with redundancy and automatic backups, backed by a 99.9% uptime SLA.
Give your team one HIPAA-compliant home for every client and employee document, with alerts that keep you ahead of expirations. See how One Care Portal works for your agency.