Case Management
$7.99per active participant / month
+ $299/mo platform fee
- Caseloads
- Program-specific contact notes
- Supervisor review
- Read-only auditor access
Pricing
Every price is on this page. Pay month to month, with setup, your custom contact note and training included.
Most agencies are live within two weeks, depending on how quickly we receive your note templates, user list and program details.
Book a 30-minute demoEach product is priced on its own. Use Case Management and Billing together and the $299 platform fee applies once.
$7.99per active participant / month
+ $299/mo platform fee
$299/month
500 reviews included
No platform fee
$1.50per claim submitted and automatically reconciled
+ $299/mo platform fee—paid once if you also use Case Management.
The platform fee covers support, hosting & security, updates, and setup & training.
Already have a billing system? The standalone 835 ERA Dashboard is $99/mo + $0.10 per claim.
Select the products you need. Case Management and Billing share one platform fee; Compliance Review has its own subscription.
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Monthly estimate
Select at least one module to estimate your monthly cost.
Enter valid whole-number counts for each selected module to see an estimate.
Review estimates use the lowest-cost published tier, including extra reviews. Billing estimates assume every entered claim is submitted and automatically reconciled; submission-only claims cost $1.20 each and manually uploaded 835 files cost $0.10 per parsed claim instead of the $0.30 automatic reconciliation charge.
You don't need a large caseload or a big budget to start.
No long-term contract. Stay because it works.
You pay $7.99 only for active participants, so a smaller month costs less.
Begin with what you need most and add the others when you're ready.
Guided setup, your custom contact note and one hands-on training at no extra cost.
Example: an agency with 10 active participants on Case Management pays $378.90 a month ($299 platform fee + 10 × $7.99).
| Plan | Monthly price | Included reviews | Extra review |
|---|---|---|---|
| Starter | $299 | 500 | $1.00 |
| Growth | $599 | 1,250 | $0.60 |
| Scale | $1,199 | 3,000 | $0.50 |
Billing costs $1.20 per submitted claim, plus $0.30 per claim successfully reconciled automatically, or $0.10 per claim in a parsed manually uploaded 835 file instead, on top of the $299 monthly platform fee. The ERA Dashboard is included with Billing/RCM.
Only need to read 835 files? The standalone 835 ERA Dashboard is $99/month + $0.10 per claim in each parsed ERA file, alongside your current clearinghouse or billing system. See the ERA Dashboard
Guided organization setup, role configuration, one hands-on training, and email and phone support are included, with a BAA for every customer. Read about data handling, backups, access and audit history on our security page.
Yes. Agencies can run billing themselves or have our team do it. Ask about it on your demo and we will walk through what it looks like for your agency.
Case Management and Billing share one $299 monthly platform fee. Case Management adds $7.99 per active participant and Billing adds $1.50 per claim submitted and automatically reconciled. Compliance Review is a separate subscription: Starter $299/month, Growth $599/month or Scale $1,199/month. Add the selected review subscription when combining products.
Support by email and phone, hosting and security, software maintenance and updates, plus guided setup, your custom contact note and one hands-on training. It is one monthly fee for Case Management and Billing. Compliance Review has its own subscription.
Yes. Every product is month to month with no long-term contract, you pay $7.99 only for active participants, you can start with one product, and setup and training are included in the platform fee. An agency with 10 active participants on Case Management pays $378.90 a month ($299 platform fee + 10 × $7.99).
Yes. Compliance Review runs alongside any EHR or state system, starting at $299/month for 500 reviews with no additional platform fee. Billing on its own costs $299/month plus $1.50 per claim submitted and automatically reconciled. Keep your existing documentation workflow or connect Billing to Case Management.
Billing costs $1.20 per submitted claim. Automatic 835 reconciliation adds $0.30 only for each claim successfully reconciled automatically. Manually uploaded 835 files cost $0.10 per claim in each parsed file instead. A claim submitted and automatically reconciled totals $1.50 across both steps.
Yes. It is sold separately at $99 per month plus $0.10 per claim in each ERA file One Care Portal parses. For example, an ERA file with 2,000 claims costs $99 + $200 = $299/mo. This product is separate from Case Management platform and participant pricing.
The RCM module supports Medicaid and Medicaid MCOs, Medicare and Medicare Advantage, and commercial payers through supported clearinghouse workflows. Payer enrollment and supported clearinghouse routes govern submission.
Guided organization setup, custom contact note configuration, role setup, one hands-on training, and email and phone support are included.
No. One Care Portal products are month to month, with pay-as-you-go usage according to the published participant, review, claim, or ERA Dashboard rates.
Bring your participant count, review volume and claim volume. In 30 minutes we'll show you the products you'd use and what they'd cost each month.
Book a 30-minute demo