One Care Portal is a full EHR/EMR and agency operations system for Adult Day Health Care, case management, HCBS, and waiver programs. You get HIPAA-compliant records, scheduling, visit notes, document storage, reports, AI-assisted workflows, and billing support in software designed by people who work in Medicaid programs.
per active participant / month
of paid claims
document storage, reporting, and staff support
Why agencies buy
Assessments, care plans, visit notes, daily notes, authorizations, signatures, and participant records in one place.
Scheduling, attendance, staff workflows, document storage, audit-ready reports, and billing handoff all stay connected.
The product is shaped by people who deal with audits, authorizations, claims deadlines, and compliance reviews in real programs.
The software is priced around the two parts agencies actually buy: the day-to-day care management system and the billing operation that turns completed work into paid claims.
Module 1
This is the core platform for agencies that need to run documentation, scheduling, staff workflows, and oversight inside one HIPAA-compliant system.
Module 2
Use Billing alongside Care Management or as a standalone billing operation for agencies that need tighter claim control, cleaner submissions, and better visibility into reimbursement.
One Care Portal is priced to stay affordable for agencies while still giving you the depth most programs end up piecing together across multiple systems. You are getting one Medicaid-focused platform for documentation, operations, compliance, and reimbursement support.
Assessments, service plans, visit notes, attendance, signatures, and ongoing documentation live in one record.
Participant files, staff records, and supporting documents stay organized and available for audits and daily operations.
Staff scheduling, visit tracking, authorizations, and documentation requirements stay connected instead of being managed in spreadsheets.
AI helps staff draft and clean up documentation faster, but the platform value is the full operating workflow around that work.
What agencies usually replace
The common alternative is paying for multiple point solutions while staff still spend hours moving information between systems, fixing claims, and preparing for audits. One Care Portal gives agencies a more complete setup without pushing them into bloated enterprise pricing.
Separate charting, document storage, schedules, spreadsheets, and billing follow-up.
One system for daily work, compliance oversight, reporting, and claim readiness.
Less duplicate entry, fewer missing documents, cleaner handoff to billing, and faster supervisor review.
A more defensible record when auditors, payers, or state reviewers want to see the full story behind a claim.
Turn on the modules you need and see the estimated monthly total instantly.
Select modules
Estimated monthly total
Combined estimate based on the modules selected below.
Care Management
75 active participants x $4.99
Billing
1% of $75,000 in paid claims
Representative examples based on the way agencies usually combine the platform.
Waiver care management agency
Good fit for agencies that need strong documentation, supervisor review, and cleaner claim follow-through without adding more disconnected tools.
Adult Day Health Care center
Useful when attendance, transportation, daily notes, document storage, and billing all need to stay aligned for the same participant record.
Billing-focused provider group
For agencies that already have their own documentation workflow but need stronger claim control, posting, and denial visibility.
A more defensible buying decision
One Care Portal was not designed as a generic software platform that tries to fit every healthcare use case. It was shaped by real users who work in Medicaid-funded programs and need the system to hold up in day-to-day operations.
That matters when your team is handling authorizations, state-specific documentation, visit scheduling, signatures, plan updates, and claims that can be denied if the record is not complete.
The pricing reflects that depth. You are paying for software that helps agencies run the work, not just record it.
We will show you the workflows, talk through your participant volume and billing process, and give you a clear estimate based on how your agency actually operates.