HIPAA Compliant & Audit-Ready

#1 Medicaid-Compliant
Adult Day Care & Case Management Software

The all-in-one platform that helps adult day care centers and HCBS waiver agencies pass audits, cut documentation time in half, and get claims paid faster.

Pass state audits without the scramble
Cut documentation time by 45% with one simple system
99.9% clean claim rate — catch billing errors before submission
Built by Medicaid waiver operators, not generic software vendors
See How It Works
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(502) 509-6887
One Care Portal Demo

Trusted by Healthcare Agencies Nationwide

Healthy Adult Day Healthcare Better Life ADHC QKB Case Management Better Health and Wellness Clinic Pathfinder Care Coordination

"We've cut documentation time 45% and our Medicaid submissions are 100% accurate."

— Rhonda, Director of Case Management

"One Care Portal's automation gave me back 2 hours every day. I can finally focus on helping my clients."

— Amy, Senior Case Manager
HIPAA Compliant
Built for ADHC
Medicaid Waiver Ready
Used Across the US

One Care Portal is Best For:

Adult Day Care

Complete solutions for ADHC day programs. Track attendance, capture e-signatures, and maintain state-compliant documentation.

  • Real-time attendance & sign-in/out tracking
  • Activity scheduling & participation tracking
  • Meal tracking & dietary management
  • Transportation coordination
  • Nurse notes & health monitoring
  • E-signatures & incident reporting

Case Management

HCBS and Medicaid waiver case management with visit scheduling, contact notes, and Medicaid billing compliance.

  • Participant profiles (HCB, ABI, and other waiver types)
  • Calendar-based visit scheduling & tracking
  • State-compliant contact note templates
  • E-signatures & automatic PDF generation
  • Incident reporting with MWMA integration
  • Staff credential tracking & expiration alerts

Service Authorization

Manage prior authorizations with period tracking, unit limits, and rates. Get alerts during scheduling when units are low or authorization expires

  • Authorization period & unit tracking
  • Authorization-aware scheduling alerts
  • Remaining units & utilization reports

Billing Hub

Use on its own or alongside the Care Management module. Submit claims, track status, process ERAs, and manage denials with automated workflows.

  • Pre-submission claim validation
  • Claim status tracking
  • Automated ERA/payment posting

Document Management

Unlimited document storage for participants and staff. Track certifications, licenses, and credentials with expiration alerts to stay audit-ready and compliant

  • Unlimited participant & staff documents
  • Expiration tracking with alerts
  • Compliance-ready reporting

AI Note Generator

Generate compliant service notes instantly with AI. Save hours on documentation while maintaining quality and consistency

  • AI-powered note drafting
  • Compliant documentation templates
  • One-click note generation
STOP JUGGLING SPREADSHEETS & PAPER FORMS

Replace Scattered Spreadsheets with One Organized System

If your team tracks attendance in Excel, billing in another system, and chases signatures on paper—you're losing hours every week and risking compliance gaps. One Care Portal replaces the patchwork with one organized platform built for adult day care centers and HCBS/waiver agencies.

End the Audit Scramble

Stop digging through filing cabinets and email threads when auditors show up. Every document lives in one searchable system—organized by participant, timestamped, and always accessible. Agencies using OCP save 10+ hours during audit prep.

  • Instant access to any participant's complete file
  • Automatic alerts for expiring documents and certifications
  • One-click auditor access—no photocopying or scanning

Give Your Team One Simple System

Paper sign-in sheets. Handwritten notes. Excel trackers for attendance. If your staff juggles multiple systems, mistakes happen and documentation gets missed. OCP gives them one place to capture everything—attendance, meals, activities, and notes—from any device.

  • Replace paper forms with mobile-friendly digital workflows
  • Real-time documentation (no more end-of-day catch-up)
  • Everyone sees the same up-to-date participant info

Stop Losing Money to Billing Errors

Manually tracking units in spreadsheets leads to overbilling denials, missed services, and authorization mistakes. OCP validates every claim against authorizations and attendance before submission—so you get paid faster and stop leaving money on the table.

  • Automatic unit tracking (no more spreadsheet formulas)
  • Pre-submission authorization and documentation checks
  • 99.9% clean claim accuracy across our agencies

Software Solutions for Every Program

Program-specific workflows for adult day care, case management, waiver programs, and Medicaid billing inside one Care Management module plus a Billing module.

Adult Day Care Software

Attendance, activities, meals, transportation, and family communication in one system.

Case Management Software

Person-centered planning, documentation, and compliance tracking for waiver programs.

Waiver Case Management

HCBS and Medicaid waiver support across multiple states with state-specific compliance built in.

Medicaid Billing Software

Claims generation, ERA posting, denial management, and revenue cycle automation.

Looking for something specific?

ADHC Software | HCBS Case Management | Support Coordination | Provider Agency Billing

Resources & Guides

Practical guides for case managers, billing specialists, and agency administrators.

Case Management

Documentation, care planning, and compliance guides for case managers.

Browse articles →

Waiver Programs

HCBS documentation requirements, service plans, and audit readiness.

Browse guide →

Adult Day Care

Attendance tracking, daily notes, and day center operations.

Browse articles →

Billing & Revenue

Claims lifecycle, ERA posting, denials management, and revenue cycle.

Browse articles →

Popular Guides

Audit Preparation Checklist Care Plan vs Service Plan Clean Claims Checklist Denials Workflow Guide

Comparing Software Options?

See how One Care Portal compares to other case management platforms.

Compare Case Management

Common Questions Before You Switch

We hear these from nearly every agency we talk to. Here are straight answers.

We handle the migration for you. Most agencies go live in under a week — including data migration, staff training, and billing continuity. We've helped teams switch from spreadsheets, WellSky, StoriiCare, and generic EHRs. No disruption to your operations or billing cycle.

Most of our clients are small agencies with 20–100 participants. One Care Portal was built for agencies your size — not downsized from enterprise software. Setup takes days, not months. No minimums, no long-term contracts.

Transparent, usage-based pricing. $5.99 per active participant per month for care management. 1% of paid claims for billing. No enterprise contracts. See full pricing →

Built by Medicaid waiver operators who ran their own agencies. Every workflow, template, and compliance check comes from real HCBS and ADHC experience — not adapted from home health or hospice software. We know what state auditors look for because we've been through those audits ourselves.

Ready to Transform Your Healthcare Operations?

Join 50+ agencies who trust One Care Portal to streamline their operations and improve patient outcomes.

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