HCBS Compliant

HCBS Case Management Software
Built for Medicaid Waiver Workflows

Manage Residential Habilitation, Day Habilitation, and all HCBS programs in one platform. Person-centered plans, authorization tracking, and documentation that passes state audits.

  • Person-Centered Plans
  • Authorization Tracking
  • HCBS-Compliant Notes
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50+
States Supported
45%
Time Saved
100%
Compliance Rate
1
Week to Go Live

HCBS Programs We Support

One platform for all your Home and Community-Based Services programs.

Residential Habilitation

Res Hab services with ISP goals, daily documentation, and outcome tracking.

Day Habilitation

Day Hab attendance, activities, and skill-building documentation.

Personal Care

ADL assistance, service delivery notes, and EVV integration.

Community Integration

Community participation, employment support, and transportation services.

Respite Care

Respite services with family coordination and authorization management.

Supported Employment

Job coaching, employment goals, and vocational documentation.

Nursing Services

Skilled nursing oversight, medication management, and health monitoring.

Behavioral Support

Behavior plans, incident tracking, and positive support documentation.

HCBS-Specific Features

Person-Centered Plans

Create ISPs and PCPs that document individual goals, preferences, and support needs. Built-in templates meet HCBS Settings Rule requirements.

Intake & Assessment

Streamlined intake workflows with configurable assessments. Capture demographics, eligibility, and initial evaluations in one place.

Authorization Tracking

Track authorized units by service type. Get alerts before authorizations expire. Monitor utilization against approved limits.

Service Notes & Documentation

HCBS-compliant note templates that capture required elements. Notes link to ISP goals and auto-populate with client data.

Goal & Outcome Tracking

Track progress on ISP objectives. Document goal outcomes and generate progress reports for team meetings.

Compliance Reports

Generate audit-ready reports. Export complete client records with documentation, plans, and billing history.

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Frequently Asked Questions

What HCBS programs does One Care Portal support?

We support all major HCBS service types including Residential Habilitation, Day Habilitation, Personal Care, Respite, Supported Employment, Community Integration, and more. The platform is configurable for your state's specific waiver programs.

How do you handle person-centered planning requirements?

Our ISP and PCP templates are designed to meet HCBS Settings Rule requirements. They capture individual preferences, goals, and support needs while documenting informed choice and community integration opportunities.

Can I track authorizations across multiple service types?

Yes. Track authorized units by service type, set up utilization alerts, and monitor remaining units across all HCBS services a client receives.

Does the documentation meet state audit requirements?

Our templates are built to capture required documentation elements for HCBS services. We configure the system for your state's specific requirements so you're always audit-ready.

Ready to Streamline Your HCBS Programs?

Join HCBS agencies saving 45% on documentation time while staying compliant with state and federal requirements.

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